ILF Membership Renewal Guidelines

Renewals can be so confusing - but they don't have to be.
We've been working hard to simplify the system for the ease of all ILF member types. 

Below are the renewal instructions and timelines for ILF memberships. Please note that all memberships follow the same timeline. Regardless of when you join/renew your membership expires at the end of each current year. The only exceptions are joining or renewing during the renewal period. 

 
ILF Membership Timeline:
January 1 - December 31
 
ILF Renewal Periods for Individual Member Types:
January 1 - March 1
November 1 - December 31
 
ILF Renewal Periods for Institutional Member Types:
January 1 - March 1
December 1 - December 31 
(This is due to the timing of the reports that are required to prepare invoices)
 

Renewal Instructions Per Member Type

Individual Memberships


The ILF office will begin sending out individual member invoices starting November 1 (starting in 2024). Renewal invoices are based off the Individual Salary section in your member account. Please take a moment to ensure this is updated with the correct tier level. ILF will send out reminders throughout the year to keep this updated so that you are billed correctly during renewals. 

You will not be able to renew your membership prior to the renewal period opening. If your membership has been lapsed longer than 60 days, your account will be updated to a prospect account. You will lose member access but will still be able to access your continuing education and ILF forms. At that time, you would need to email Caroline White to reactivate your account. 
Once the renewal period has opened, anyone who joins or renews will have their account updated to reflect an expiration date of the following year. 

 

Affiliate, Student, & Retired


The ILF office will begin sending out member invoices for these member types starting November 1 (starting in 2024). These memberships all have standard pricing with only one renewal option. If your ILF membership status has recently changed, please reach out to the ILF office to update your member type. 

You will not be able to renew your membership prior to the renewal period opening. If your membership has been lapsed longer than 60 days, your account will be updated to a prospect account. You will lose member access but will still be able to access your continuing education and ILF forms. At that time, you would need to email Caroline White to reactivate your account. 

Once the renewal period has opened, anyone who joins or renews will have their account updated to reflect an expiration date of the following year. 

 

Public & Academic Libraries (Institutional Memberships)


Public Library Institutional dues are calculated as 0.0006% of the library's total operating fund expenditures from two years prior to the membership year. Once the report is prepared and made available to ILF, invoices for the coming year will be created and sent out starting December 1. Because of this required report, the renewal period for institutional members is slightly shorter. ILF staff will send out reminders throughout the year to ensure that the institutional membership is current on the contact information to ensure accurate delivery. 

Academic Library Institutional dues are calculated based on the number of enrolled students at the collegiate institution. 
Student enrollment under 2,500 | $150 
Student enrollment over 2,500 | $300 

Renewal invoices for academic libraries are prepared and sent out starting December 1 of the current calendar year for the next membership calendar year. If the student enrollment has changed enough to changed the member enrollment category, please email Caroline White. 

If you have any questions related to ILF membership, please email Caroline White.