2023 ILF Annual Conference 

See below for what the 2023 ILF Annual Conference had to offer. More information about 2024 will be available soon!

Pre-Conference Schedule

Conference Schedule

Breakout Session Schedules 

Author Book Signings

Sessions for Trustees


Event Details

When: November 12-14, 2023

Where: The Crowne Plaza Downtown Union Station 

The Crowne Plaza is a historic hotel that offers over 55,000 sq ft of event space for up to 2,500 people. The Grand Hall Ballroom features stunning wheel windows and a barrel ceiling of original stained glass. Walk back in time as you encounter remnants of WWI, such as the wheel windows that were blacked out to disguise them during war, that still appear grey-tinted today. 

Originally the first Union Station built in the U.S. in 1888, each section of the over 100-year-old building has been converted into stunning spaces. Each area transcends a time gone and passed, yet still rich in acclaimed history.



Registration for the Annual Conference is NOW CLOSED. 

Institutional Member pricing include those individuals that are affiliated under the Institution that is the member. Accessing this price option requires a discount code. If you are an individual eligible for the Institutional member price, please reach out to Caroline White to receive yours after membership has been verified. Please do this before registering to minimize duplicate registrations. 

Please note that there is no group or guest registration option for this event. All individuals must register through their own account. There is no membership requirement to create an account and this can be done during the registration process. If your institution pays for your registration, please select the invoice option at checkout. All registrations can be sent in with one payment as long as the invoice numbers are included with the check correspondence. If you have any questions about the registration process or your account, please email Caroline White for help. 

Early Bird Pricing (May 1 - August 27)

  • Member - $260
  • Non-member - $275
  • Institutional Member - $245

Standard Rate Pricing (August 28 - October 22) 

  • Member - $300
  • Non-member - $315
  • Institutional Member - $285

Last Chance Pricing (October 23 - November 5)

  • Member - $325
  • Non-member - $340
  • Institutional Member - $310

Other Registration Pricing

  • Onsite - $375 (regardless of ILF membership status) 
  • Pre-Conference Morning - $50
  • Pre-Conference Afternoon - $50
  • Retired Member Rate - $25
  • Retired Non-member Rate - $35
  • Single Day Option - $180
  • Student Member Rate - $25
  • Student Non-member Rate - $35


Hotel Accommodations 

The cutoff date for the group rate was October 20, 2023.

If you are not paying for your room, please send your ST-105 tax exemption form directly to the hotel, including the following information: 

  • First and Last Name 
  • Hotel Confirmation #

You can send your form the following ways: 

  • Electronically via email to the Hotel Controller
  • Via fax at: 317-236-7471
  • Mail: 
Crowne Plaza Indianapolis Downtown Union Station
123 W. Louisiana Street 
Indianapolis, IN 46225

*Please note that you will still see the tax listed when booking your room. 

Cancellation Policy:

A charge of One Night's Room and Tax will apply for reservations not cancelled within 48 hours of the arrival date, which will be charged to the guest's credit card on file.

Exhibitors & Sponsors

Exhibitor booths are now SOLD OUT! If you'd like to join the exhibitor/sponsor waitlist, please complete this form. We'll contact you directly if spots open up in the marketplace. 

Exhibitor Opportunities

The Annual Conference is held each year in large part due to the support of our on-site exhibitors. The Crowne Plaza provides a unique opportunity to host a table in its historic venue, mixed among the sessions and business of the conference, interacting with 100's of library professionals from across the state. You can secure premium booth placement by becoming a sponsor of the Annual Conference. 

Booth hours will occur on Monday, November 13 and Tuesday, November 14. Exact times will be finalized this summer. 


If you would like to support the Annual Conference as a sponsor, there are four sponsorship tiers available, including add-ons. A few important notes about sponsorships:

  • There are a select number of sponsorships available:
    • Platinum: 6
    • Gold: 8
    • Silver: 10
    • Bronze: 10
    • Lanyard Sponsor (add-on) - 1
      • First-come, first-serve. The lanyard sponsor will provide lanyards with their logo for our 750 anticipated attendees. 

Package Details

  • Booths are reserved via the exhibitor packages unless you are a Platinum or Gold sponsor; booths are provided at that level. Premium booth placement is secured through Platinum or Gold sponsorship. 
  • All sponsors, regardless of tier, will receive access to advertising on the Annual Conference webpage and the conference mobile app.
  • Explanations of each sponsorship opportunity:
    • Meal Presentation - Platinum sponsors can host a meal or cocktail hour for members to attend on-site.
      • The 'meal' will be determined by ILF staff in coordination with the sponsor.  A maximum of $1,500 will be applied to food and beverage for your event. It will include tax, tip, and gratuity (20%). Any upgrades for meals or additional expenses will be covered by the sponsor partner. 
      • All meals will occur at the Crowne Plaza at Union Station, the host hotel of the conference.
      • The sponsor will control the invites and be provided a room to accommodate approximately 40-50 attendees. Because of this, the ILF will not be responsible for the marketing/advertising of these meal-related events. The ILF requests that the sponsor provide a list of attendees to the staff for tracking purposes.
      • Sponsor meals will be displayed in the conference app as a ticketed event.
      • Times and rooms will be determined by ILF staff to not conflict with the overall conference schedule.
    • Sponsor Presentation - The sponsor will get a chance to present a 50-minute demo of their product or service in a designated room.
    • Premium Booth Placement - Sponsors will receive preference on booth locations that will garner a higher volume of foot traffic.
    • Email Marketing - Your organization's name will be listed on mass emails sent to current and prospective attendees.
    • Website Advertising - Your organization's name and logo will be featured on the Annual Conference webpage.
    • Mobile App Advertising - Your organization will be listed in the Sponsors tab in the mobile app and will have a slider on the home page.
    • On-Site Banner - Your organization's logo will be listed on a pop-up banner on-site.
    • Name Badges - Platinum sponsors will have the opportunity for their logo to appear on the printed name badge for all attendees. 
    • # of Registrants - Determines how many complimentary registrations you receive with your sponsorship.
    • Regular Booth - Booths are included with the Platinum & Gold packages. Otherwise, vendors are encouraged to register for a booth separately.


# Available

Meal Sponsor

Sponsor Presentation Opportunity

Premium Booth Placement

Email Marketing

Website Advertising

Mobile App Advertising

On Site Banner

Name Badges

# of Registrants

Regular Booth

Platinum ($3,500)












Gold ($2,000)












Silver ($1,000)












Bronze ($750)












Add-On – Lanyards ($500)













In-Kind Donations for Tuesday Giveaway

We will host a giveaway opportunity for attendees during the closing session on Tuesday afternoon. We are seeking items, packages, and prizes to offer during that session. If you're interested in participating in the giveaways, please contact ILF staff. We will coordinate with you on where the in-kind donations should be sent closer to the dates of the conference. 


ILF Sustainability Pledge 

ILF made a commitment to the “triple bottom line” of sustainability, which consists of actions that are environmentally sound, economically feasible, and socially equitable. 

Please help ILF by pledging to do one or more of the following: 

  • Use low-carbon transportation (rideshare, bike, train, bus) and, when it is not an option, I will carpool 
  • Bring my reusable water bottle and reusable bag with me
  • Use the ILF Annual Conference mobile app rather than a printed version of the conference program
  • Use the linen and towel reuse program at my hotel, and turn off the lights and TV when I leave the hotel room
  • Responsibly dispose of waste materials by recycling at the convention center, hotel, and other recycling stations around the city
  • Return or recycle my conference badge holder / lanyard at the end of the conference